Tips on Preparing an Email Resignation Letter
There is a pattern of Americans changing their jobs before the end of every five years as proofed by research. An average American can anticipate working in a minimum of eight jobs during his or her life, if the trend in employee tenure continues. Resigning is the best way to go about, when you do not see yourself at your first job in the near future. The internet has aided in removing the necessity of preparing a formal written letter. Some tips that you need to consider when writing a resignation email will be explored in this article.
First and foremost you have to know who to send the resignation email to. The recipient of the email should be established even before preparing the draft. Usually the email is addressed to your current boss. The CEO is at the top of many organization structures making him or her the overall boss. The line manager will however in most instances be responsible for your resignation depending on your position in the organizational structure. In addition, you should email copies of the resignation letter to the HR department for the reasons of informing them about your resignation. Saving a copy of the resignation letter to your personal email is important because you will be ultimately locked out of your work email.
Resigning does not have a least possible notice period except if you have signed an agreement stating otherwise. The convention followed is to provide a notice of two weeks. This is for the reason of leaving your job in the best possible way. Beyond everything, you may require your current employer to be a point of reference for future jobs. For that reason, you may want them to get a replacement for you before you go. The subject line should explicitly tell what the message contains.
Professionalism is crucial when preparing the resignation email. This means that you should be nice regardless of the circumstances, which have forced you to want to leave your current position. It is advised that you appreciate your current employer for letting you work for them.
In conclusion, be concise and direct to the point. Inquire about what you require since this is the right time to do it. This may, for instance, involve your last pay. It is therefore crucial to leave your contact details in case of unfinished business with the company. The current employers may also want to get hold of you after you have left. Now that you have finished writing your resignation email, all that you need to is see out your notice.